Month: October 2024

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Supporting event managers with menopause – time to prioritise our well-being

Menopause in events

By Harriette Wight, Senior Event Manager and Breathing Coach at Be In Your Element

As a Senior Event Manager and Breathing Coach at Be In Your Element, a well-being events agency, I’ve spent years navigating the complex and high-pressure world of event management. At Be In Your Element, we create well-being experiences for events, with a deep understanding of both the logistical demands and the human impact of managing large-scale projects.

My background in event management, combined with my passion for well-being, gives me a unique perspective on how we can better support ourselves and others in this, what we all know to be a fast-paced and demanding industry.

In this blog, I want to address a topic that affects many of us but is not always openly discussed – menopause.

While much has been done to improve the delegate experience by incorporating wellness into events, we often neglect our own needs as event managers. In a female-dominated industry like ours, menopause is an issue that must be brought to the forefront.

Whether you’re experiencing it personally or supporting a colleague, menopause impacts everyone, and it’s time to talk about how we can create more supportive work environments.

Why we need to talk about menopause in event management

The meetings and events industry is renowned for its long hours, high stress, and unrelenting schedules. As professionals, we are often more focused on the delegate experience than our own well-being. Yet, for the many women and people who menstruate in our industry, managing menopause alongside these pressures can be overwhelming.

In fact, 85% of people going through menopause experience some form of symptom, and the effects – especially brain fog, anxiety, and poor sleep – can make it difficult to perform at the highest level.

Without the right support, we risk losing some of our most talented professionals.

Raising awareness – understanding the signs

One of the most important steps we can take as an industry is to raise awareness about menopause and its impact on the workplace. We need to normalise the conversation, so that event managers feel comfortable discussing their experiences and asking for the support they need.

The symptoms of menopause that most commonly affect event professionals – such as cognitive changes, anxiety, and sleep disturbances – are particularly challenging in an industry that already operates at full throttle. By understanding these signs, colleagues and employers can create a more supportive work environment, where those affected feel understood and valued.

How employers can provide support

As employers, there are tangible ways to offer support to employees going through menopause.

First and foremost, creating an open culture where people feel safe to speak up about their experiences is critical. Beyond that, there are practical steps that can make a significant difference.

  1. Open conversations. Encourage open discussions about menopause, so employees feel comfortable sharing their needs without fear of stigma.
  2. Flexible staffing. Ensure that events are staffed adequately to allow managers to take breaks, particularly if they’re struggling with brain fog or fatigue.
  3. Quiet spaces. Provide dedicated spaces at events and in the office where employees can take a break to recharge.
  4. Health-conscious options. Offer healthy snacks and ensure there is easy access to water, so staff aren’t relying solely on caffeine and sugar to get through long days.
  5. Peer support. Create a buddy system, where colleagues can check in with each other and ensure everyone is taking the time they need to manage their well-being.

Small measures like these can have a profound effect on the overall well-being of your team.

Human sustainability – practicing what we preach

At Be In Your Element, we talk a lot about “human sustainability” – the idea that it’s not just about creating environmentally sustainable events, but also supporting the humans who are running them.

As event professionals, we often go to great lengths to ensure our delegates have a positive experience, complete with well-being lounges and wellness activities. But we must ask ourselves, are we extending that same level of care to our own teams?

The answer, more often than not, is no!

We need to start practicing what we preach by incorporating wellness into our own routines, not just for our delegates but for ourselves. Simple actions, like stepping outside for fresh air or engaging in a brief mindfulness practice, can make a huge difference during a long event day.

Menopause in a female-led industry

In an industry that is predominantly female, menopause should not be a silent struggle. The impact of menopause on performance is significant, but it’s also an opportunity for us to harness the strength and wisdom that comes with this stage of life.

The conversation around menopause is growing, but we still have work to do. As more people share their experiences, including the challenges of managing symptoms while running events, we can create a culture of understanding and support.

Supporting ourselves and each other

At the end of the day, we need to ask ourselves: what are we giving to our delegates that we also need for ourselves? How can we weave well-being practices into our own event management routines?

By recognising the impact of menopause and offering support, we can ensure that event professionals thrive, both in their careers and their personal lives.

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Eco-friendly event planning – sustainable solutions for corporates

Eco-friendly venues

Sustainability is no longer just a trend – it’s a necessity. As companies strive to reduce their environmental impact, corporate events offer a unique opportunity to showcase sustainability efforts.

Here are some sustainable solutions and important considerations for eco-friendly event planning.

Industry standards and accreditations

To ensure credibility in sustainability claims, many event companies seek out industry standards and certifications. Two key accreditations stand out in the events industry:

  • ISO 20121: This international standard focuses on sustainable event management systems. It helps organisations improve sustainability throughout the event life cycle – from sourcing materials and managing waste to reducing emissions.
  • ECOsmart: A certification tailored to the meetings and events industry by Greengage, ECOsmart helps event organisers implement sustainable practices across various areas, such as waste management, carbon reduction, and resource use. ECOsmart-certified venues and companies demonstrate a serious commitment to environmental and social sustainability.

Accreditations like these provide transparency and accountability, ensuring that sustainability initiatives are authentic and not mere “green-washing.” Beyond environmental impacts, however, companies need to expand their focus on the broader concept of ESG (Environmental, Social, and Governance) sustainability.

This holistic approach ensures that social equity, diversity, and governance structures are integrated into event policies for long-term impact.

Key considerations for eco-friendly corporate events

When planning a sustainable corporate event, it’s essential to think beyond just the environment. Here are some considerations for a truly eco-friendly event:

Renewable energy

Leverage renewable energy sources to power your event. This can include solar-powered lighting or energy-efficient technologies. One of the most innovative solutions today is kinetic energy dance floors. These floors convert the movement of attendees into energy, which can power small devices like photo booths or phone charging stations, adding a fun yet functional twist to large-scale events.

Sustainable venue selection

Choosing a venue that prioritises sustainability is crucial. Look for venues that use renewable energy, have robust waste management systems, and are certified by organisations like ECOsmart. These venues often have eco-friendly infrastructure and policies in place, from efficient lighting to water conservation systems.

Waste management

Reduce, reuse, and recycle should be the mantra for any eco-conscious event. Implement waste segregation at the event, and work with vendors who use sustainable materials. Offering digital alternatives, such as electronic tickets and QR codes, can also help reduce paper waste.

Sustainable catering

Source locally-produced, organic food, and consider plant-based menu options. Reducing food miles and offering sustainable choices not only lower your carbon footprint but also support local communities. Ensure that any surplus food is donated to minimise waste.

Eco-friendly transport

Encourage attendees to use public transportation, carpool, or cycle to the event. For international attendees, work with carbon-offsetting programs to balance the environmental impact of flights. Providing shuttles that use electric or hybrid vehicles is another excellent step towards reducing emissions.

Giveaways and materials

Minimise the environmental impact of event materials by choosing eco-friendly swag and recycled products. Avoid plastic and focus on useful, sustainable items such as reusable water bottles, bamboo cutlery, or digital guides instead of printed programmes.

These considerations, combined with a dedication to transparent reporting and adherence to internationally recognised standards, will not only reduce the environmental footprint of corporate events but also build a positive reputation for businesses committed to true sustainability.

Industry checkpoint

Here are a few policies from venues and hotel groups that might help your decision making process:

Hilton

Hilton Hotels has an ESG Policy and report on previous years’ objectives. Highlights of their policy include integration of EDG across the whole company, strategic ESG objectives, and its Travel with Purpose 2030 framework.

Marriott

Marriott Hotel’s ESG Policy has more ambitious goals with six objectives relating to volunteering, carbon intensity and waste reduction to complete by 2025.

Wyboston Lakes Resort

Wyboston Lakes Resort is an environmentally-friendly venue with goals of being carbon neutral by 2040, ‘Room2Grow’ and ‘Zero to Landfill’ initiatives.

ICC Wales

The ICC Wales has won RICS Social Impact Awards 2020 and has objectives to communicate and train employees in sustainable practices, developing a positive culture towards sustainability, and engaging with the local community.

Ashorne Hill

Ashorne Hill has recently been accredited for its contributions to sustainable development. Some of the key initiatives implemented include an energy saving laundry system and minimising food waste; a ‘Too Good To Go’ food diversion scheme for staff members.

Silverstone

Silverstone has become the first motor racing venue to join the UNFCCC Sports for Climate Action programme. The venue also signed joined hundreds of other venues across the world in signing the Net Zero Carbon Events pledge.

QHotels Collection

The QHotels Collection’s new sustainability programme focuses on three key areas: People, Places and Planet. To remain transparent and accountable, The QHotels Collection has made several sustainability promises, including establishing a sustainable procurement and purchasing policy.

Yorkshire Event Centre

Yorkshire Events Centre walks the sustainability walk with solar panels, pump house, efficient waste management, and a vast rural landscape where it supports local wildlife.

Our global destination knowledge

These diverse destinations reflect the incredible variety of event venues available across the globe. Each city offers its own unique atmosphere, and the venues we’ve selected showcase the best of what these destinations have to offer. Whether you’re looking for modern luxury, historical grandeur, or something truly unique, there’s a venue here for every event.

Are you ready to start searching for a sustainable venue for your next event? Start planning today see the amazing venues available through EDGE.

Register today for free access, or contact Scott or Kirsty to see how our platform can help your agency or business.

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Destination diversity – discovering unique venues worldwide

venues worldwide

We pride ourselves on our global destination knowledge and discovering some truly memorable and unique venues worldwide.

Our team has picked out venues from several top destinations across the globe, highlighting why each is a standout choice for your next event.

Below, you’ll find destination profiles with some exceptional venues that truly embrace the diversity of these cities.

Amsterdam, Netherlands

Amsterdam is a city known for its picturesque canals, rich history, and vibrant cultural scene. It is a hub for creativity and innovation, making it a fantastic backdrop for corporate events. The city is easily accessible from most major European cities and offers a blend of old-world charm and modern convenience.

Find out more about Amsterdam as a destination.

Felicity’s pick: Anantara Grand Hotel Krasnapolsky Amsterdam

Conveniently located just minutes’ walk from the central train station and with views over Dam Square and the Royal Palace the Anantara Grand Hotel Krasnapolsky offers modern facilities within a historical setting. 

With some of the most elegant meeting spaces in Amsterdam, including the Wintergarden, the conference facilities boast a separate entrance, and outdoor events can be held in the Summergarden, on the rooftop terrace, or on a canal boat moored at our pier.

The hotel has vast experience hosting regal celebrations and international conventions for up to 1,500 guests, an event planner to take care of every detail and AV and IT technicians on standby, you are in good hands.

View full venue profile.

Barcelona, Spain

Barcelona is a vibrant coastal city that blends stunning Mediterranean beaches with a rich architectural heritage. From the works of Gaudí to the lively streets of Las Ramblas, Barcelona offers a unique cultural experience. The city’s dynamic energy makes it a top destination for both business and leisure events.

Find out more about Barcelona as a destination.

Cat’s Pick: W Barcelona

Barcelona is the perfect city break city, with so much to see and do.  W Hotel Barcelona is the perfect place to start, with amazing views over the Mediterranean.

Everything from large events spaces to something for that smaller gathering, W Hotel Barcelona offers it all.  Combining luxury and comfort. 

Having personally stayed and been lucky enough to stay in a Cool Corner room, with the best sea view, it’s a brilliant hotel.

View full venue profile.

Berlin, Germany

Berlin, a city rich in history and culture, has rapidly evolved into a dynamic metropolis known for its cutting-edge tech scene and artistic vibrancy. It’s a melting pot of innovation, making it a great location for modern events, conferences, and cultural experiences.

Find out more about Berlin as a destination.

Kirsty’s Pick: Scandic Berlin Potsdamer Platz

Conveniently located to Potzdamer Platz, this hotel offers stylish meetings and conferences with an emphasis on sustainability and accessibility. What sets this hotel apart is its commitment to inclusion; it’s the little touches such as bird song at the corners of corridors for sight impaired visitors.

Sustainability isn’t just a tick box here either, the hotel has the highest rating among Berlin hotels in the current VDR Certified Green Ranking, making it the greenest hotel in the city.

View full venue profile.

Monaco

Monaco is a glamorous principality known for its luxury, elegance, and world-class events like the Monaco Grand Prix. Nestled on the Mediterranean coast, it boasts stunning views, opulent hotels, and prestigious venues.

Despite its small size, Monaco offers an exclusive atmosphere perfect for high-profile conferences and social events. With easy access from Nice and a rich cultural scene, Monaco is an unrivalled destination for hosting upscale, unforgettable gatherings.

Find out more about Monaco as a destination.

Rebecca’s Pick: Grimaldi Forum

Centrally located overlooking the sea in Monaco and named after the Grimaldi family, the historical reigning family of Monaco, the Grimaldi Forum is a prominent international event venue.

With its purpose as both a congress centre and a cultural hub, the large event spaces can be adapted for all types of event with 6 large conference spaces, 4 auditoriums, meeting rooms and welcome areas available.

As of 2025 the Grimaldi Forum Monaco will benefit from the ambitious urban development underway. 

View full venue profile.

Paris

Paris, renowned for its iconic landmarks and timeless beauty, is a global hub for art, fashion, and culture. The city offers a stunning array of venues, from historic palaces to modern spaces, perfect for high-end events.

Its vibrant atmosphere and world-class dining make Paris an unforgettable destination for conferences, meetings, and celebrations.

With its rich history and unparalleled charm, Paris is a top choice for any prestigious occasion.

Find out more about Paris as a destination.

Erin’s Pick: Hotel Molitor Paris – MGallery

Conveniently located in the 16th arrondissement of Paris, this incredible venue exerts luxury and class with its incredible meetings and events facilities which cater to your event’s needs.  The Molitor experience is different and all-encompassing.

From the arrival in the lobby where the 1984 Rolls Royce tagged by the popular JonOne artist stands, to the varied event spaces, including a rooftop terrace facing the Eiffel Tower ensuring a priceless backdrop for your corporate events.

This hotel also famously was the setting for the film ‘Emily in Paris’ with its ultimate backdrops and iconic lit up outdoor pool!

View full venue profile.

Vienna, Austria

Vienna is a city that seamlessly blends imperial history with contemporary style. Known for its classical music heritage and stunning architecture, Vienna is a city of sophistication. The city’s event spaces often reflect this elegance, providing an air of grandeur for any occasion.

Find out more about Vienna as a destination.

Scott’s Pick: Austria Center

The Austria centre really can facilitate all events, able to host over 22,000 people all in one venue. With a wide variety of meeting and event spaces and a location second to none in the historic and beautiful city of Vienna.

Connected directly to the UN headquarters, high security and high tech come as standard, with unique and flexible digital solutions.

On top of all that, Austrian airlines worldwide network is centred on Vienna offering global connections to make your delegates travel options as seamless as possible no matter where in the world they are traveling from.

View full venue profile.

Abu Dhabi

Abu Dhabi, the capital of the UAE, offers a captivating blend of rich cultural heritage and futuristic architecture. Known for its luxurious hotels, world-class venues, and stunning waterfronts, it’s an ideal location for upscale events and conferences.

With iconic attractions like the Sheikh Zayed Grand Mosque and cutting-edge infrastructure, Abu Dhabi provides a perfect mix of tradition and innovation, making it a prime destination for both business and leisure gatherings.

Find out more about Abu Dhabi as a destination.

Kirsty’s Pick: Emirates Palace, Mandarin Oriental

A one of a kind, stunning property with its own marina, the Emirates Palace, Mandarin Orientals resort stretches across 2km.

8 F&B outlets including Lebanese, Chinese and Michelin Star restaurants provides plenty of choice for your delegates, and the warm water is the perfect spot for testing out the water sports available.

This hotel is perfect for any incentive group.

View full venue profile.

Boston

Boston, one of America’s oldest cities, blends historic charm with cutting-edge innovation. Known for its prestigious universities and vibrant cultural scene, it offers a wide array of venues, from historic buildings to modern convention centres.

Whether for corporate meetings or social events, Boston’s rich history, walkable neighbourhoods, and thriving tech hub make it an ideal destination for gatherings that combine tradition with progress.

Find out more about Boston as a destination.

Felicity’s Pick: Ritz-Carlton Boston

Close to downtown Boston business destinations, and offering panoramic views of Boston’s skyline and Boston Common, this recently refurbished hotel offers a range of elegant function room options, and a stylish pre-function area.

The contemporary meeting space floor with nine daylight infused technologically advanced meeting rooms includes an impressive 3,300-square-foot ballroom venue, and there is also an adjacent theatre space available for video conferences.

View full venue profile.

New York

New York City, a global capital of culture, finance, and entertainment, offers an unparalleled backdrop for any event. From iconic landmarks like Times Square and Central Park to world-class venues, NYC is a melting pot of creativity and innovation.

The city’s vibrant atmosphere, diverse dining options, and rich arts scene make it an ideal destination for both corporate conferences and social gatherings. With its energy and allure, New York promises an unforgettable experience for any occasion.

Find out more about New York as a destination.

Cat’s Pick: The New York EDITION

Looking for great views of New York, there is nowhere better than The New York Edition. Built in 1909 this hotel holds a huge amount of history within its walls. Hotel guests’ rooms are a home away from home, but with all luxurious amenities.

The Clocktower restaurant serves clientele British cuisine using seasonal ingredients.  For pure opulence why not enjoy a drink whilst seated at the 24-karat gold leaf bar in The Bar at The Clocktower. 6 meetings rooms with a max capacity of 125 theatre style. 

Venue spaces can be adapted for board meetings, lavish parties, private dining or why not book one of the three penthouses, each boasting stunning views of New York.

View full venue profile.

Singapore

Singapore is a vibrant city-state known for its stunning skyline, lush green spaces, and multicultural heritage. As a global financial hub, it boasts a diverse array of venues, from high-tech convention centres to luxurious hotels.

The city’s efficient infrastructure, combined with its rich culinary scene and cultural attractions, makes it an ideal destination for business events and social gatherings alike. With its perfect blend of tradition and modernity, Singapore offers an unforgettable experience for all visitors.

Find out more about Singapore as a destination.

Rebecca’s Pick: Marina Bay Sands Singapore

Located centrally and just across from Marina Bay, the Marina Bay Sands Singapore hotel sits within a sprawling entertainment complex. In the hotel are 4 fusion restaurants featuring celebrity chefs. There are also bars, cafes, a nightclub, in addition to event space, a gym, and an observation deck, along with a rooftop infinity pool.

The huge event complex comprises 250 meeting rooms, with the capacity to comfortably accommodate 45,000 delegates within the conference spaces.

The Sands Expo and Convention Centre is also home to Southeast Asia’s largest ballroom that can hold up to 8,000 attendees.

View full venue profile.

Marrakech

Marrakech, a vibrant city in Morocco, is renowned for its rich history, stunning architecture, and vibrant souks. Known as the “Red City,” it seamlessly blends traditional Moroccan culture with modern luxury.

With an array of unique venues, from opulent riads to contemporary hotels, Marrakech is perfect for both corporate events and lavish celebrations.

Its enchanting atmosphere, beautiful gardens, and lively marketplaces make it an unforgettable destination for those seeking a truly immersive experience.

Find out more about Marrakech as a destination.

Scott’s Pick: Royal Mansour Marrakech

Small is not always less. With flexible event space for up to 120 people and set in the stunning surroundings of a beautiful medina.

Ideal for smaller high-end events that still offer all the facilities the modern event organiser demands but in a setting where you truly feel the exceptional surroundings and service.

View full venue profile.

Our global destination knowledge

These diverse destinations reflect the incredible variety of event venues available across the globe. Each city offers its own unique atmosphere, and the venues we’ve selected showcase the best of what these destinations have to offer. Whether you’re looking for modern luxury, historical grandeur, or something truly unique, there’s a venue here for every event.

Are you ready to start searching for your global destination for your next event? Start planning today see the amazing venues worldwide available through EDGE.

Register today for free access, or contact Scott or Kirsty to see how our platform can help your agency or business.