Last minute chance to experience Hilton Diagonal Mar Barcelona

As you may already be aware, The Mobile World Congress Convention has been cancelled in Barcelona due to the global concern of the Coronavirus outbreak. The event is a key part of Barcelona’s visitor economy which in 2019 resulted in an economic impact of 473 million euros and 13,900 temporary jobs.

With the event due to be held between the 24th and 27th February The Hilton Diagonal Mar Barcelona has launched an incredible offer to try and recoup some of the economic loss they will face.

I am contacting you all to make you aware of this offer and ask you to choose this venue for any business you can put forward to them. It is our direct responsibility to help venues where we can, and you too can help us to help them by considering the venue and the below offer where possible.

The Hilton Diagonal Mar Barcelona is a venue not to be missed and this opportunity will enable your clients to experience a great venue at an unmissable price.

As a strong venue procurement community, please let us show our support and find a fantastic event to fill this space.

Jacqui Kavanagh

Planning approved for new EventCity

Plans for a new and bespoke EventCity have been approved. The application proposed the creation of a state-of-the-art venue in TraffordCity, in the present site of the Soccerdome.

Boasting an enhanced premium offering whilst still providing the same blank canvas as its existing core offer, the new site will bring EventCity even closer to several leisure venues and hotels, as well as providing excellent road and public transport access.  

At 23,700 sq. m, the purpose-built facility will cater for a range of events and will be more malleable, allowing for areas to be divided off with acoustic walls, so multiple events can take place at any one time. The venue will include updated features, such as a central foyer with breakout space and a reconfigured entrance.

With the doors to the new venue set to open in Spring 2021, the current EventCity will remain in operation until then. Work will commence at the new site immediately, with EventCity and Peel L&P entering a new, long-term lease of 25 years.

British Airways to launch summer Newquay flights

British Airways has announced it will launch flights between Heathrow and Newquay for summer 2020 starting 2 July.

The news comes after Flybe said it would move its service between London and Cornwall Airport Newquay from Heathrow to Gatwick at the end of April. This means BA’s will be the only direct flights from Heathrow for the summer.

The service will operate on Monday, Thursday, Friday, Saturday and Sunday until 7 September.

On Monday and Friday, flights will depart Heathrow at 1805 and return at 2015. Thursday will see a 0700 departure and 0910 return. Saturday at 0640 with a 0955 return and Sunday at 1920 with a 2125 return.

Neil Chernoff, BA’s director of network and alliances, commented: “We know that customers enjoy exploring the UK as much as they do going further afield and Newquay has so much to offer, especially in the summer months.”

Richard Thomasson, interim airport director at Cornwall Airport Newquay, added: “We are delighted British Airways will be flying to Cornwall this summer and to be able to continue to offer this vital link between Cornwall and Heathrow. With such a major global carrier we will be able to offer our passengers one-stop access to the world, while worldwide investors and tourists will benefit from an easier connection to our stunning country.”

Challenges revealed for tourism businesses in 2020 by UKinbound

Challenges UKinbound

Travel association UKinbound has announced that the top challenges for its members in 2020 include a negative perception of the UK resulting from Brexit, alongside recruiting and retaining staff.

These results were revealed during its Annual Convention in Bristol, which took place from 5-6 February at Mercure Bristol Grand Hotel.

The results were collected as part of the association’s January 2020 Business Barometer member survey. The survey was compiled by Qa Research, which also looked at business operating conditions in Q4 2019.

The survey additionally found that only 48% of tourism businesses believe they will be ready for Brexit by the end of the transition period on 31 December 2020. Results showed that visitor numbers, bookings, customer orders and yields remained the same.

One in three respondents said they were experiencing growth from the US market, while Germany and France continue to be the most sharply declining markets.

In Q4, China was the second leading growth market for members, with some suggesting this will be a pivotal market post-Brexit. However, a number of businesses said their 2020 optimism has wavered due to the coronavirus outbreak.

Joss Croft, CEO, UKinbound commented: “It is encouraging to hear that many of our members are experiencing strong forward bookings and that they’re confident about business in 2020.”

Croft continued: “However, there are significant challenges now and ahead for our members due to the impact of the Coronavirus on the Chinese market, negative perceptions of the UK and the looming prospect of the end of Free Movement. Our members are already struggling to recruit employees with foreign language skills and are worried about the administration involved in recruiting non-UK employees post Brexit.”

Croft concluded that UKinbound will work with the government to ensure the new immigration policy “treats the tourism industry fairly and if needed, we will campaign for an extension to the transition period so that businesses have enough time to prepare and adapt.”

EDGE Venues delivers a successful first annual Business Intelligence Review

EDGE Venues has celebrated its successful first year with a Business Intelligence Review for 125 agent and venue industry professionals, hosted by the Barbican Centre on 17 January.

EDGE Venues is an innovative digital platform providing agencies, corporates, and venues the most up-to-date event selection tool. With more than 19,000 venues across 45 countries in 125 key MICE international destinations, EDGE Venues has vastly exceeded its initial expectations and the review provided insight into its successes, with an honest assessment of the challenges and ever-changing industry.

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The Business Intelligence Review was also an opportunity to announce the promotion of Tracy Winsworth to Managing Director of EDGE Venues.

Introductions and networking were followed by a preview of what’s in store for 2020, including the launch of EDGE’s RFP tool and enhancements to the digital marketing arm of EDGE Venues. Both developments will benefit venues and venue finders to cement EDGE Venues’ as the go to platform for UK and International venue searches.

A panel session saw industry experts discuss their own experiences with industry changes, challenges and successes.

EDGE Venues Business Intelligence Review - panel

The review

The review delivered a deep insight into the business looking back on the financial and operational developments of 2019 and sharing the 2020 vision through the innovative opportunities that will be available for EDGE Venues licensees. Interviews, photos, and videos from the review will soon be available on the EDGE Venues YouTube channel. Keep an eye out for the channel launch!

Jacqui Kavanagh, CEO of Trinity EDGE Holdings comments on the success of the event: “We are delighted with the outcome of our first Annual EDGE Business Intelligence Review which was held exclusively for our licensees, providing an in-depth analysis of our industry which is rarely shared so openly. It included consideration of a turbulent time during which several key players haven’t survived, some of which can be attributed to the industry’s lack of adaptation to digital developments. EDGE Venues commits to supporting licensees with this high level of information to help them prepare for the challenges our world and industries are experiencing.

After an outstanding but demanding first year, we’ll continue to share expertise, and key industry trends and predictions with our licensees to ensure they have all-round knowledge and skills to develop traction and grow their business in 2020. We are excited about our future and have invested significantly in technology and digital marketing which we can’t wait to share more on. Watch this space!”

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Join us

Key dates have been set for our main events in 2020 including the Marketing Summit and the EDGE Venue Summer Party. The events are free for all EDGE licensed venues and is a must for those looking to gain up-to-date expert advice and industry trends to help maximise future business success.

To find out further information on the upcoming events, or how to become an EDGE Venues licensee or user, contact the team, on info@edgevenues.com.

Brexit and its impact on the events and hospitality sector

Brexit’s impact is creating business opportunities and issues as well as recruitment problems according to HBAA members.

The HBAA has gathered opinions from a cross-section of agency and venue members on how Brexit is impacting the events and hospitality industry.

Brexit’s impact on business

Over the past 12 months, the effects of Brexit on the hospitality and events industry have been mixed.

It has been largely positive for etc venues as the topic, rather like GDPR, has boosted the need to meet. Tiernan Redmond, sales manager at etc. venues says: “In the last 12 months, around 150 meetings were held in our venues to discuss and plan for the consequences and opportunities of Brexit. Reviewing the titles of events on our schedule in the coming months, we have many more bookings that are likely to address it.”

The HBAA annual Brexit survey in June 2019 revealed that 78 per cent of the sector believed Brexit had slightly affected business. This is up from 36 per cent in the previous year.

This is in line with what Julie Shorrock, managing director of HTS, has seen. She says: “During early 2019 we saw a decline in our clients’ requirements, with many indicating their businesses were experiencing delays in commitments of new projects or contracts.

“Yet from mid-August 2019, HTS saw a significant uplift in clients’ business, with many saying it was ‘time to just get on with business,’ and this growth has continued into 2020.”

The snap general election in December caused some negative reverberations across the industry. Andrew Deakin, director, Conference Care, revealed: “Demand for events dropped by around 20 per cent. Reducing costs is high on the agenda for corporate planners. There is a tendency for utilising internal meeting space before going externally, as well as a trend towards smaller events that can be easily signed off without board-level approval. With Brexit looming, the trading conditions are challenging. We want an end to the uncertainty.”

Brexit has presented added challenges for venues, too. Steve Jones, managing director of Wyboston Lakes Resort, explains: “The combination of Brexit and rising costs is a challenging prospect for our industry. The devaluation of the pound, trade tariffs and delays with supplies due to border disruption could all occur after 31 January so we have to be as ready as possible and quick to respond depending on what happens.”

Future business outlook

On prospects for 2020 and beyond, the industry is cautiously optimistic. Nick Scott, managing director of arrangeMY, says: “Brexit has been a huge concern over the last three years mainly due to the uncertainty and fear mongering in the national press. As Brexit now appears to be coming to a conclusion, there is a noticeable feel-good factor and positivity.

“Looking ahead, the general consensus is we will experience some short-term pain for long-term gain. At the risk of sounding too optimistic the reduction in red tape, rules and bad policy dictated from Brussels/Strasbourg may be a really good thing for our industry and provide new opportunities.”

Tiernan Redmond, sales manager at etc.venues, has a positive outlook, too. He adds: “The full impact is still unclear but, looking at future business prospects, we believe international markets will continue to offer good opportunities for UK businesses.”

Andrew Deakin adds: “Of course, there will be challenges ahead, but people will still need events, and business will find a way.”

Brexit’s impact on recruitment

Recruitment is an ongoing challenge for the industry, which has been exacerbated by Brexit.

According to the 2019 HBAA annual Brexit survey, 18.7 per cent of the industry had seen a major impact on recruitment as a result of Brexit. 19.3 per cent had changed their recruitment policies.

Recruitment and retention is a particular problem for hotels and venues. Steve Jones, managing director of Wyboston Lakes Resort, says: “We’ve already seen team members from mainland Europe drop from almost 25 per cent of our workforce to less than 15 per cent. It’s difficult to replace them as the quantity of applicants has reduced. However we have now got schemes in place, such as People 1st, which we believe will help us with recruitment and retaining staff.”

For events and travel agencies, recruitment has been static. Andrew Deakin says: “Employees are nervous and reluctant to move elsewhere because the economic market conditions are quite volatile. Recruitment is an ongoing challenge in our industry. There is a skills shortage and, as an industry, we do not do enough to attract top quality graduates.”

TOMS

One aspect of the industry that will not change immediately is the Tour Operators Margin Scheme (TOMS).

HBAA Chair Lex Butler says: “We’ve been advised that during the 11-month transition period until 31 January 2020, EU VAT rules will continue to apply. Therefore the current TOMS will continue during this period. We don’t know what will happen at the end of the transition. One distinct possibility, as far as TOMS is concerned, is the adoption from the start of 2021 of the new TOMS Order prepared for a no-deal Brexit. This would introduce a new UK version of the scheme mirroring the current UK implementation of the EU scheme but with one large difference, namely that the margin on travel in the EU27 would be zero rated.

Lex Butler concluded “After more than three years of uncertainty, we now hope that the greater clarity will help everyone to move forward more positively. While recruitment will remain an issue, the recent announcement that the £30,000 salary threshold for migrants might be reduced is encouraging.”

Food trends for 2020 by BMA House catering partner CH&CO

At the start of a new decade, many organisers and event professionals are considering the food trends of 2020. CH&CO, catering partner for sustainable venue BMA House, is helping predict what will be popular for 2020 and beyond.

With over 10 years of experience working at CH&CO, Gary McKechnie, director of food, said: “Over the past five years restaurants have been inspired by street food open-style kitchens. Social eating is going from strength to strength and street food-style stalls are set to move inside. This will make destination dining more accessible by bringing top food and drink concepts together under one roof.”

Delegates are becoming increasingly more educated and environmentally conscious, this is naturally having an impact on food trends.

McKechnie’s predictions for 2020
  • Plant-based menus. The popularity of plant-based menus will keep growing. People will continue to recognise the health and sustainability benefits of plant-based food.
  • More gluten-free options. Using almond flour, rice flour and guargum (guar bean extract) especially in dishes with pasta or breads.
  • Fermented foods. Gut-healthy probiotics will continue to grow in popularity, such as tempeh, pickled vegetables, infused vinegars and fermented dairy products.
  • Levantine cuisine. (Eastern Mediterranean) is predicted to be an influential style for 2020, including Israeli, Turkish and Lebanese.
  • Cross-cultural fusion dishes. Mexican and Southeast Asian cuisine, French with Scandinavian flavours, Cantonese Chinese and Peruvian (or Chifa) and South American with Japanese.
  • Sour flavours: Rhubarb, tamarind and vinegar.
  • The Farm to Fork movement. With the general public becoming more eco conscious, this is set to become even more prevalent this year. From roof top allotment style gardens to supporting local farmers, people want to encourage a food production and consumption process that enhance environmental, economic, social and nutritional health.

Four Seasons Hotel Madrid will open in May 2020

Following seven years of building restoration and development, the Four Seasons Hotel will open on 15th May 2020 in Madrid. It is located in Centro Canalejas with the Galería Canalejas, a luxury shopping mall of 40 luxury boutiques. The development is in seven historical buildings which will also house residential and commercial property.

The Four Seasons hotel is the first of this brand in Spain. It will have 200 bedrooms and more than 1,400 square metres of flexible function spaces. This includes the oval-shaped Sol Ballroom which has capacity for up to 300 people classroom style or 340 banquet. There are four more smaller meeting rooms and an outdoor walled courtyard which can be used for breaks and receptions.

There are three dining options, a rooftop restaurant from Spanish celebrity Chef Dani Garcia, a gastrobar serving tapas and cocktails and a lobby bar and lounge. The spa will be the largest in any hotel in Madrid and has an indoor pool and sun terrace looking out across Madrid’s rooftops.

Transfer time from Madrid Airport is 25-30 minutes.

New hotel openings in Copenhagen this year

The past few years have seen a huge increase in the number of new hotels being built in Copenhagen. From cutting-edge technology in new ‘hostel’ hubs to reworked factories, an old library and the former Central Post and Telegraph Office in Copenhagen, the hotel scene is booming. Here at EDGE Venues, we’ve brought you some of the new exciting openings to look forward to…

Bryggen Guldsmeden Hotel Copenhagen

Kicking off the year is the new 4-star Bryggen Guldsmeden. This hotel opens on 17 February 2020 in the Islands Brygge area of the city. The 214-room hotel combines sleek lines and Scandinavian minimalism with a tropical vibe emanating from lush planting that surrounds the indoor pool in the glass-walled rooftop Orangery. The capacity of the meeting space is to be confirmed.

Villa Copenhagen, Hotel & Conference, Copenhagen

In spring 2020, Copenhagen Central station gets a new neighbour as the former Central Post & Telegraph Head Office opens as Villa Copenhagen. Allowing the past and present to come together the historic building dates back to 1912. The hotel incorporates many original features with an elegant and contemporary Nordic style in the 390 bedrooms and public areas. Villa Copenhagen will be able to hold events for up to 1,200 people, with 8 adjoining studios for breakouts or smaller intimate meetings. Villa Copenhagen will have a breakfast restaurant, a brasserie, wine bar and a cosy courtyard. There will also be an outdoor heated pool, sauna, gym and an urban rooftop garden.

Scandic Norreport

At Copenhagen’s busiest railway station, Denmark’s largest hotel chain Scandic will open its 27th hotel, Scandic Norreport on the corner of Frederiksborggade and Nørre Voldgade. The hotel has a direct metro service to the airport and minutes from the city’s food halls and Botanical Garden. The 100-bedroom hotel will be small compared to other Scandic properties. It will have meeting space, a roof top terrace, restaurant and sky bar for breathtaking views of the city. This property is due to open at the end of 2020.

Comfort Hotel

Located at Copenhagen airport, Comfort Hotel will open the largest hotel and conference centre in the Nordic Countries in September 2020. With 619 bedrooms, conference facilities, a restaurant, sky bar and a fitness centre spread across 12 floors. Its event space, ‘The Hangar’, will have room for 2,150 people across five areas, each holding up to 400 guests.

Beyond Copenhagen

In spring 2020, Radisson Red Aarhus, the new creative brand from the Radisson Hotel Group inspired by music, art and fashion, will open in Aarhus. The hotel will have 78 rooms, a restaurant, gym, and a meeting space. Located in the city centre, it will be close to main attractions and historic Latin quarter with bars and cafes. The main railway station is within walking distance and there will be easy access to the airport.

Scandic, Aarhus Waterfront

The Aarhus waterfront (pictured) will also become home to a new landmark conference hotel. The complex will include a 29,000 m2 hotel with 500 rooms. The meeting facilities will seat 2,000 conference-goers or a total of 3,500 concert guests. Located on ground level, the conference facilities will include a waterfront restaurant. The new conference hotel, to be operated by Scandic. It will include an exterior public walkway covering the full height of the building with gardens and sea views.

Jorgensens Hotel, Horsens

Less than an hour south of Aarhus in the town of Horsens, Jorgensens Hotel is set to open in 2020 after a major refurbishment. The hotel is located in the majestic Lichtenbergs Palace, dating from 1744. The reopened hotel will maintain its period charm and personality. The event space has capacity for up to 300 people.

Tips to create an event brief to maximise profitability

We all want our events to run smoothly and get the best value for money from our suppliers. We’re looking at writing an event brief and how to make it attractive to hotels and venues as well as managing the event costs. Here are a few ideas that will help you get the best response to ensure your event runs smoothly.

Make the conference or meeting attractive to the venue or hotel

If you can demonstrate the value of holding the event at the venue, then you’re likely to get a better rate. Some of the things that you might want to include in the event brief are:

  • Information about your company. How many events you hold. Whether there’s the possibility of the venue hosting several of them.
  • The event details. Is it a new meeting, if so, could it be repeated at the same venue for a possible 2-year deal? Is there scope for growth in the future? Or is it an established event which means that you can demonstrate the attendance, accommodation pick up, food and beverage consumption etc?
  • Know your budget, both the overall spend and breakdown of items. Do you need timed coffee breaks or all-day servings? Will the meals be buffets, standing or seated, or a 3- or 4- course served meal?
  • What are the event objectives? Make it clear exactly what you and the attendees need while they are onsite. That way there are no surprises for the venue later.
  • Give the venue as much detail as possible. Can they assist with local suppliers for better rates on transport, team building, leisure activities etc?
  • Plan the space that you need and make it clear to the venue. That’s not only the meeting rooms, but the catering space and networking areas. Do you need it for exclusive use, or will it be shared with other companies?
  • If you can, be flexible with dates. If a venue can fit your booking between ones already in the diary and it fills a gap, this makes it more attractive to them.
Be flexible with your event brief
  • Accommodation – will it be booked by the attendees or from a rooming list supplied by you. The less work that a hotel does to manage the accommodation bookings the better.
  • Highlight if you are detailing with a preferred partner or preferred group. If the venue can verify that your event is an attractive piece on business, then they will want to work with you.
  • Tell the venue your decision-making date, deadlines and milestones as this will help them work with you. If you have dates planned for site visit, then let them know and whether you’d prefer to see the venue empty or with an event running there.

Factors to consider in your event brief

  • Work out what needs to be booked as far as possible in advance to gain the best rate as last-minute buying leaves less room to negotiate and increases the costs. However, if you don’t know some of the detail, leave that until later to confirm as you don’t want to book something and then have to cancel.
  • Get a quote from the in-house technology supplier and if there’s chargers for bringing your own supplier. Ensure this is negotiated and contracted at the time of the booking. You don’t want to find that you have unavoidable cost later.
  • Is there free WIFI and is it secure and good enough for your speakers, organisers and attendees? Adding a secure network can be expensive, so make sure you know the cost in advance and contract it.
  • Are there any costs for loading and unloading equipment? Consider the costs for setup and breakdown, can these be included or provided at a reduced rate? Are there any time restrictions in place?
  • Meeting room set up – find out if there are costs for changing a meeting room set up. In some countries there may be labour costs if rooms are changed during the day.
  • Do you need overnight hold of all the space? The answer is ‘yes’ if you have a two-day event with a/v equipment. You don’t want to find that the venue sells the room for a dinner while you are not using it in the evening.
  • Don’t find that you have unused break out rooms that you’ve paid for. Would it be possible to use the main room for a breakout session and save the room hire on an extra small room?
  • Use a template to compare costs from different venues against your budget. Check the prices and re-negotiate. Check the rates of other bookings that have been made in the same destination or with the same venue group.
  • Keep to the deadlines and contract, missing dates or trying to change details will at best irritate the venue and can also incur additional cost.

The best ways to negotiate

  • Ask for everything you want in your event brief. You won’t get it, but you will get some of the things you ask for.
  • The venue maybe prepared to give you items that add value to your event, that cost them very little but are of significance to you and the attendees. Bacon rolls on arrival, a proportion of the bedrooms in upgraded categories, some bedrooms with early check-in or late check-out etc.
  • Use a specialist? A venue finding agent is an independent 3rd party and may be able to negotiate a better deal than if you do business directly. For example, they may be placing more business with the venue or group and have good contacts there, so you can take advantage of their buying power. They also have a wealth of experience of many different events and can help you throughout the booking process.

EDGEvenues.com offers a free venue finding service, just email enquiries@edgevenues.com or call 01780 484051 for help or advice.