HBAA unveils a new identity -beam


The new face of HBAA has been announced by the association board today, 14 October 2021.

The next few months will see this repositioning take effect, ready for 2022.

beam is a name, not an acronym, but it has its roots firmly based in business events, accommodation and meetings, and shines a light on our industry.

Our principles remain the same. Built on best practice in business, and supported by the four pillars of Resilience, Innovation, Ethics and Quality, our HBAA heritage will provide the springboard for an exciting and ambitious strategy which will be developed with our members.

beam will become our new association name as it enters its 25th year: representing the membership of today and helping us create a wider community for the future with a greater voice, beam will take us into sustainable growth and longevity.

Through becoming beam, we will be truly future fit.

For more information head over to the HBBA https://www.hbaa.org.uk/content/hbaa-unveils-new-identity-%E2%80%93-beam

Maintaining good mental health when working at home

maintaining-good-mental-health-whilst-working-at-home

The Coronavirus COVID-19 has brought great changes to our lives and in the event industry we are under immense pressure to keep our businesses going. Our first priority is to postpone or change our events into virtual meetings wherever possible, rather than cancel them. We can’t risk anyone’s health by proceeding with conferences, but at the same time a lot of hard work has gone into the planning of events and we’d all like them to take place in one form or another if possible.

Our industry is particularly sociable and we are used to travelling and meeting people, so working from home or being furloughed is quite a change of lifestyle. However, we are also used to working on the move, from hotels, venues, airports and lots of us are set up to work whenever we need to and wherever we are. We usually have contact and encouragement from colleagues and now that this has been removed, we need to maintain good social connections, through the increased use of technology.

The current situation is likely to increase stress in an industry where it is thought 70-80% of employees already feel that they are constantly worried. So, what should we look out for? Stress is not an illness, it is a mental, emotional and physical state where we feel overwhelmed and unable to cope as the result of unmanageable pressures. This can cause an increased risk of depression, substance abuse, alcohol consumption, lack of sleep and other effects.

Working from home

The first thing to do is change your mindset and plan a routine:

  • Set a start and finish time and when the working day is over, put your devices and work away to make the most of your downtime
  • Schedule tasks that are manageable and don’t get overwhelmed
  • Take a lunch break and coffee breaks, not only will you work better afterwards but it will stop your mind thinking about work all day
  • Look after yourself. Find an exercise to make yourself feel good, because keeping physically find will help your mental health. There are lots of different classes online, YouTube videos, zoom, Instagram and Facebook sessions that you can do on your own or join a virtual group. Or would a mindfulness session help?
  • Remember you are not alone – keep in touch with your colleagues in virtual meetings or speak to friends and relatives
  • Do what is in your control and keep the things outside your control in perspective
  • Achieve some of the things that you normally don’t find the time to tackle
  • Solve the little problems first, so that you get jobs ticked off the list
  • Take time to review your social media platforms and websites, which need peace and quiet and are difficult to do in the normal working day. What works and what doesn’t, can you streamline your messaging and make it work better?
  • Find ways of planning and developing for when the events industry does bounce back

If you do need help, talk to a professional immediately and get the guidance you need. But in the meantime, the way we can get through this is to accept the situation, talk about our problems to people who will support us and only worry about the things we can control.

The HBAA is running two mental health webinars in April 2020, for more information take a look at their website.

Keep up-to-date with all the latest industry insights and news by reading our EDGE news section.

Brexit and its impact on the events and hospitality sector

Brexit’s impact is creating business opportunities and issues as well as recruitment problems according to HBAA members.

The HBAA has gathered opinions from a cross-section of agency and venue members on how Brexit is impacting the events and hospitality industry.

Brexit’s impact on business

Over the past 12 months, the effects of Brexit on the hospitality and events industry have been mixed.

It has been largely positive for etc venues as the topic, rather like GDPR, has boosted the need to meet. Tiernan Redmond, sales manager at etc. venues says: “In the last 12 months, around 150 meetings were held in our venues to discuss and plan for the consequences and opportunities of Brexit. Reviewing the titles of events on our schedule in the coming months, we have many more bookings that are likely to address it.”

The HBAA annual Brexit survey in June 2019 revealed that 78 per cent of the sector believed Brexit had slightly affected business. This is up from 36 per cent in the previous year.

This is in line with what Julie Shorrock, managing director of HTS, has seen. She says: “During early 2019 we saw a decline in our clients’ requirements, with many indicating their businesses were experiencing delays in commitments of new projects or contracts.

“Yet from mid-August 2019, HTS saw a significant uplift in clients’ business, with many saying it was ‘time to just get on with business,’ and this growth has continued into 2020.”

The snap general election in December caused some negative reverberations across the industry. Andrew Deakin, director, Conference Care, revealed: “Demand for events dropped by around 20 per cent. Reducing costs is high on the agenda for corporate planners. There is a tendency for utilising internal meeting space before going externally, as well as a trend towards smaller events that can be easily signed off without board-level approval. With Brexit looming, the trading conditions are challenging. We want an end to the uncertainty.”

Brexit has presented added challenges for venues, too. Steve Jones, managing director of Wyboston Lakes Resort, explains: “The combination of Brexit and rising costs is a challenging prospect for our industry. The devaluation of the pound, trade tariffs and delays with supplies due to border disruption could all occur after 31 January so we have to be as ready as possible and quick to respond depending on what happens.”

Future business outlook

On prospects for 2020 and beyond, the industry is cautiously optimistic. Nick Scott, managing director of arrangeMY, says: “Brexit has been a huge concern over the last three years mainly due to the uncertainty and fear mongering in the national press. As Brexit now appears to be coming to a conclusion, there is a noticeable feel-good factor and positivity.

“Looking ahead, the general consensus is we will experience some short-term pain for long-term gain. At the risk of sounding too optimistic the reduction in red tape, rules and bad policy dictated from Brussels/Strasbourg may be a really good thing for our industry and provide new opportunities.”

Tiernan Redmond, sales manager at etc.venues, has a positive outlook, too. He adds: “The full impact is still unclear but, looking at future business prospects, we believe international markets will continue to offer good opportunities for UK businesses.”

Andrew Deakin adds: “Of course, there will be challenges ahead, but people will still need events, and business will find a way.”

Brexit’s impact on recruitment

Recruitment is an ongoing challenge for the industry, which has been exacerbated by Brexit.

According to the 2019 HBAA annual Brexit survey, 18.7 per cent of the industry had seen a major impact on recruitment as a result of Brexit. 19.3 per cent had changed their recruitment policies.

Recruitment and retention is a particular problem for hotels and venues. Steve Jones, managing director of Wyboston Lakes Resort, says: “We’ve already seen team members from mainland Europe drop from almost 25 per cent of our workforce to less than 15 per cent. It’s difficult to replace them as the quantity of applicants has reduced. However we have now got schemes in place, such as People 1st, which we believe will help us with recruitment and retaining staff.”

For events and travel agencies, recruitment has been static. Andrew Deakin says: “Employees are nervous and reluctant to move elsewhere because the economic market conditions are quite volatile. Recruitment is an ongoing challenge in our industry. There is a skills shortage and, as an industry, we do not do enough to attract top quality graduates.”

TOMS

One aspect of the industry that will not change immediately is the Tour Operators Margin Scheme (TOMS).

HBAA Chair Lex Butler says: “We’ve been advised that during the 11-month transition period until 31 January 2020, EU VAT rules will continue to apply. Therefore the current TOMS will continue during this period. We don’t know what will happen at the end of the transition. One distinct possibility, as far as TOMS is concerned, is the adoption from the start of 2021 of the new TOMS Order prepared for a no-deal Brexit. This would introduce a new UK version of the scheme mirroring the current UK implementation of the EU scheme but with one large difference, namely that the margin on travel in the EU27 would be zero rated.

Lex Butler concluded “After more than three years of uncertainty, we now hope that the greater clarity will help everyone to move forward more positively. While recruitment will remain an issue, the recent announcement that the £30,000 salary threshold for migrants might be reduced is encouraging.”

HBAA states average meetings spend is up 8.8%

Average spend per meeting has increased 8.8% to £2,144, according to the latest figures included in the HBAA Meetings Barometer.

“It’s been a good first half of the year for the UK meetings industry and bookings for the rest of the year indicate that this buoyancy will continue until at least the end of the year,” says Angie Mason, chair of the HBAA, who reports further good news for the industry in the latest figures for the first six months of 2019.

The report, developed in partnership with The MeetingsBenchmark Ltd, not only reveals that the average spend per meeting had risen by 8.8% to £2,144 from £1,971, but the average spend throughout 2018. The average spend per delegate had also increased by 6.7%, from £85.71 in 2018 to £91.46.

The average day delegate rate (DDR) had also risen slightly from £32.89 last year to £33.17 while the average number of delegates has remained the same at 54.

Increasing confidence among event planners is reflected by the reduction of lead and conversion times.  The average lead time for forward booking of events has gone down from 79.7 days to 78.3 while the average conversion time went down slightly from 18.5 days last year to 17.9 days so far in 2019. 

Looking at forward bookings for July to December, currently the average spend per delegate is up substantially to £116.54 and the average DDR up to £33.90.

Mason added: “The HBAA Meetings Barometer data highlights positive trends in the market and plenty of strong reasons to be optimistic and confident about business in the imminent future.”

HBAA promotes wellbeing at National Mental Health Awareness Week

HBAA will be hosting a non-profit event, open to the industry on 15 May during National Mental Health Awareness Week (13-19 May) as the latest initiative in the HBAA’s mental health campaign.

This is a commitment not only to raise awareness of the huge scale of mental health issues in the hospitality and events industry but also to enable members and non-members to help themselves in their wellbeing, take action to prevent problems and address them ahead of when they occur.

The event at the Holiday Inn London, Kensington Forum, starting at 1.15pm, will feature an inspiring keynote speaker, Vikie Shanks, and experts providing advice on many aspects of wellbeing and mental health.

Open to all hospitality and event industry professionals, including non HBAA members, it will raise money to train even more HBAA members to become Mental Health First Aiders.

Key note speaker Vikie Shanks, sponsored by Wyboston Lakes, will deliver a presentation based on her own inspirational life story. Left to raise seven special needs children alone after her husband tragically committed suicide, Vikie will document her own journey to ‘normality’ as she tirelessly campaigns for greater awareness of autism, mental health and suicidality.

Recognised experts will provide advice on wellness in events, nutrition, breathing support and tips on how to get a better night’s sleep. The Samaritans will be discussing their great work and attendees are encouraged to come in activewear to participate in a spinathon. A health MOT provided by Nuffield Health, the largest non-profit provider in the UK, will also be providing a free goodie bag containing NEOM organic products, water bottles and other wellbeing products. 

Raffle prizes, including spa breaks, will be available to win on the day. 

Spaces for the event are limited to 60 and to help maximise funding for more HBAA Mental Health First Aider training places, donations in lieu of attendance can be made by visiting the justgiving page. 

This latest initiative forms part of HBAA’s comprehensive campaign which began in February, when the association’s Executive Committee and board completed training as Mental Health First Aiders.

To help tackle this growing problem, HBAA has created two open courses to enable both members and non-members to train their staff to become qualified Mental Health First Aiders. The first two-day course will take place on 2 & 3 May at the Macdonald Windsor Hotel and the second will be at the Macdonald Burlington Hotel in Birmingham on 20 & 21 June.

Full details of the event and how to book are available here.

Leigh Cowlishaw, HBAA past Chair and Board member who is leading the HBAA Mental Health Awareness campaign says; “From a recent survey; one in three people in the hospitality and events industry will experience a mental health issue and the sector is ranked in the top three sectors for stress and mental health problems. This latest initiative is one of several being implemented by the HBAA, and is designed to empower all those working in hospitality and events by providing tools and guidance to support them in their professional and personal lives.

“We want everyone to understand that ‘It’s OK Not To Be OK’, and that there is plenty of support available to them. This support and self-care is to enable you to look after your wellbeing maintenance and not just to be activated when you need to take time off sick, or visiting the doctors – it should be used as part of your daily routine to look out for yourself and others around you.” 

An interview with Leigh Cowlishaw about this topic and event can be viewed at vimeo.com

For more information, please visit www.hbaa.org.uk

HBAA hails promising trends and positive outlook for 2019

HBAA chair Angie Mason hailed the findings of the report, saying that “promising trends provide good reasons for a positive outlook on 2019”.

The report, developed in partnership with The MeetingsBenchmark Ltd. indicates that the average spend per meeting increased again from £1,954 in 2017 to £1,971 in 2018, an increase of almost 1 per cent. However, the average spend per delegate went down slightly from £88.35 in 2017 to £85.71 last year, a decrease of 3 per cent.

While the average day delegate rate (DDR) rose imperceptibly from £32.88 in 2017 to £32.89 last year, the average number of delegates also increased slightly from 53 to 54. With the average size of meetings booked to date for 2019 currently 72, forward prospects so far this year are encouraging.

There were also positive indications in the reduction of lead and conversion times. The average lead time for forward booking of events went down from 83.5 days to 79.7 days while the average conversion time went down slightly from 19 days to 18.5 days,

The HBAA Meetings Barometer also reveals a wide range in the average DDR across the country. There is a major difference between London (£39.97) and Newcastle (£24.91) with Manchester (£31.92), Birmingham (£29.87), Scotland (£27.54), Bristol (£27.51) and Leeds (£26.56) between them.

Angie Mason, HBAA chair said: “The HBAA Meetings Barometer once again provides a fascinating snapshot of the market and highlights several good reasons to be positive and optimistic about the year ahead.”

New HBAA Executive Committee train to be Mental Health First Aiders

As the first step in the HBAA’s 2019 major initiative to encourage action on mental health issues in the event industry, the new HBAA Executive Committee members have been trained to be Mental Health First Aiders.

The two-day course at Wyboston Lakes Resort gave the Committee members many valuable practical skills and increased their awareness and understanding of what affects mental wellbeing. The course taught them how to spot triggers and signs of mental health issues and gave them enhanced non-judgemental interpersonal skills. They also learnt how to reassure and support a person in distress and how to help someone recover their health.

The HBAA is arranging for this course to be available to members, setting up open courses to take place in April and June.

After completing the course Angie Mason, HBAA Chair said: “The last two days have been so enlightening. It totally reinforced in my mind what a vital issue this is and how important our campaign is. There is so much that most of us don’t know about mental health issues so we want as many people as possible to sign up for these courses. Anyone could save a life.”

The HBAA Executive Committee, which comprises the Committee Chairs and Past Chairs, has three new members for 2019.

Alexis Moreau is the new HBAA Tech & Innovation Chair and Lex Butler is the new HBAA Events Committee Chair for 2019 while Nick Scott of ArrangeMY now chairs the Business Accommodation Committee.

Nick Scott joined ArrangeMY in 2004 and has been Managing Director since 2008.

Alexis Moreau - Head of Conference and Catering Services at Robinson College at the University of Cambridge.

Alexis Moreau is the Head of Conference and Catering Services at Robinson College at the University of Cambridge.
Lex Butler - Creative Director and Owner of Wolf & White.

Lex Butler is the Creative Director and Owner of Wolf & White.

Nurturing ‘The Next Generation’ – HBAA focus for 2019

The theme will be the HBAA’s focus for events in the year ahead. The association will be exploring opportunities for collaborating with the Prince’s Trust, as well as developing resources to attract, nurture and retain the next generation of workers.

Experienced industry professionals will be providing continuous mentorship, and younger members will be invited to shadow the HBAA board at events throughout 2019.

Rachael Naylor, the new HBAA venue member chair, announced the launch of a Venue Members meeting, designed to forge closer collaboration between venues. This is set to take place along with the Great Venue Showcase on 11 and 12 April.

The HBAA will also be driving a major initiative to encourage action on mental health issues in the event industry. It will introduce a training course for members to become mental health ‘first aiders’, which all HBAA Executive Committee members will undergo.

It also announced a collaboration with charity Buses4Homeless, which outfits buses as overnight shelters and vocational learning centres for the homeless. 

Angie Mason, HBAA Chair, commented: “I could not be more excited to take over as Chair. 16 years after my previous year in office, my association experience is coming full circle. I started my first business in this industry 29 years ago and have lived through tremendous change and three recessions. Many of the Executive Committee also have so much knowledge and experience to help, inspire and support ‘The Next Generation.’

HBAA fundraising raises £44,000 for homeless charity – Beyond Food

HBAA members have raised a total of £44,000 for homeless charity Beyond Food in 2017 and 2018.

The money was generated at a variety of events and activities including the association’s annual dinners, annual forum, members meetings and Come Dine with Me.

The charity, founded by restaurateur Simon Boyle, supports the homeless by helping them to learn catering industry skills so that they develop careers in the hospitality sector.

“Our members have clearly been inspired by this wonderful cause and Simon Boyle’s campaign to help people in need Beyond food in this way. The stories of the people that Beyond Food has helped are heart-warming.”

Louise Goalen, chair of the HBAA in 2017 and 2018

Beyond Food founder Simon Boyle is a chef, author and social entrepreneur whose varied career has seen him on Dragon’s Den and as culinary ambassador for Unilever. Through Beyond Food he uses food as a catalyst for social change. Beyond Food’s home and social enterprise restaurant, Brigade is on Tooley Street in London.

In 2017, Boyle became a Fellow of the Royal Academy of Culinary Arts, while Beyond Food and Brigade won the Education, Training & Jobs award from Social Enterprise UK.

HBAA provides predictions for 2019 at its latest Members Meeting

From predictions for 2019 and expenses payments to mental health, the HBAA delivered a packed programme to a capacity audience at its latest Members Meeting, held recently at the Crowne Plaza Solihull.

Providing a global economic report for 2018, Liz Hall from Liz Hall Hotel and Travel Consulting discussed key forecasts for next year. She predicted that the hospitality and events industry will experience modest growth despite challenging macro-economic conditions. The average daily rate (ADR) is expected to increase in 2019, with London experiencing an 0.8 per cent rise, resulting an extra £150 of spending, while the provinces will see an increase of over 1.2 per cent, representing an £70 in additional spend.

Former HBAA Chair and Director of Proposition-Accommodation and Meetings at Capita Travel and Events, Leigh Cowlishaw unveiled Capita’s #THISISMEcampaign, which aims to call attention to and tackling the growing problem of mental health in the workplace. Alison Jenkins from Meetings Club unveiled her venue location platform, which focusses on sharing feedback and reviews.

Tony Morris from the Sales Doctors provided an engaging session on what the top one per cent of all sales professionals do differently. Key habits include ‘becoming the CEO of the first impression’, ‘helping to buy’ instead of selling, developing visual triggers of desired goals, matching your customer’s body language, asking relevant questions, stressing success over experience and continuously asking for referrals. 

David Wood from Conferma explored consumer innovations driving change in corporate expenses payments. Explaining how one in three industry professionals experience cash flow issues and 38 per cent experience stress while waiting for business expenses to be reimbursed, David argued that virtual cards and digital payments not only eliminate these problems, but they provide full visibility and transparency for employers on staff travel purchases.

HBAA Tech & Innovation Chair, Caleb Parker, Founder and CEO of Bold, provided an update on the future of Wi-Fi at venues. The results from a recent survey suggested that more than 80 per cent of hospitality and events professionals want a transparent industry standard that is clear on service levels for Wi-Fi. Nearly 90 per cent believe that the industry would benefit from standardised pricing for Wi-Fi that offers a fair market.

Delegates were then split into groups and asked for their thoughts on response time to client enquiries and how the process could be improved. After a brief brainstorm, audience responses included the need to streamline small meetings bookings, reducing the amount of unnecessary options, creating more honesty between agent, client and venue, and ensuring there is greater transparency in budgets. The outputs from this session will be used to inform best practice for enquiry handling, as part of next year’s full review of the HBAA Code of Practice.

Louise Goalen - HBAA Chair

Louise Goalen, HBAA Chair says, “Our theme for the year has been Building on Success and the last meeting of 2018, attended by so many members, and delivering valuable, inspirational, and insightful presentations, was the perfect way to round off the year.”