Take a look at Vancouver for your events

Vancouver recently came top of a survey of event organisers, who voted it the city where delegates feel safest. I recently visited Vancouver and Whistler on an educational trip with Accor Hotels to look at their Fairmont properties and the Convention Centre and see what it can offer for conferences, meetings and events.

After a 9-hour flight from London, the transfer from the airport to the city centre is around half an hour, so quick and easy. It’s a wonderful city with mountains, water and a great destination for both conferences and incentives. The waterfront hotels are just steps away from the Convention Centre, which has two sections, East and West.

Vancouver Convention Centre & views of the city

There are plenty of activities for groups in and around Vancouver, it’s the only place where I know that you can travel on the top of a cable car or hire Grouse mountain for exclusive use. But for the less adventurous, there is a food tasting tour of Granville Market, float plane flight, e-bikes, harbour cruise or suspension bridge walk through the woods.

Whistler is less than two hours from Vancouver and a beautiful drive along the shore.  The town was host to the winter Olympics in 2010. There’s a convention centre and variety of hotels with meeting facilities as well as unusual venues for dinners or team building. The skiing is extensive in the winter and summer activities include ziplining, walking, cycling, scavenger hunts and other outside activities.

Suspension bridge, float plane and cable car

All the hotels and venues that I visited had good meeting facilities and accommodation, here’s a few things that made them memorable:

  • Fairmont Waterfront Hotel – has a roof terrace and paved gardens, which can be used for groups who want outside space.
  • Fairmont Hotel Vancouver – the first hotel to open in Vancouver. It has: two hotel dogs, who come to work for 5 days to welcome guests; there’s a ghost, the lady in red, who appears from an empty lift shaft; Fifty shades of Grey was filmed in one of the suites
  • Fairmont Pacific Rim – has a destination cocktail bar in the foyer with live music every night.
  • Vancouver Convention Centre – the building uses a lot of wood and glass and is bright and airy. The meeting space is surrounded by large foyer areas which have views of the water and mountains and there is a terrace looking over the bay.
  • Pan Pacific Hotel – this hotel is built over the water and has sea views all the way around.
  • Westin Bayshore Hotel – offers guests water yoga (on thick mats in the swimming pool) in the summer. Yoga is inside in the winter.
  • Fairmont Chateau Whistler – has two ballrooms and a large permanent marquee, so it is easy for a large group to meet, eat and have a different venue for dinner.
  • Whistler Conference Centre – feels like you’re in the mountains, th ebuilding uses wood and stone and has a fireplace in the entrance foyer.
  • Squamish Lil’wat Cultural Centre – this museum explains the art, history and culture of the First Nations in the Whistler area. It has inside and outside event space which can be used for dinners and a chance for attendees to learn about the first nations culture.
zip wire, Whistler Olympic rings & museum

If you’d like more information about holding a meeting, conference or event in Vancouver, please contact enquiries@edgevenues.com or call 01780 484051.

Considering North America for your event?

Photo of Katharine Jordan
by Katharine Jordan, Marketing Director, Trinity Event Solutions

The Watkins Research Group produces a report every 2-years about destinations in North America. This year, as well as in 2016, Vancouver topped the poll of the most likely city that organisers would recommend to a business associate or colleague for an important meeting. I’ve just visited Vancouver and can endorse the findings. The city has a quick transfer from the airport to the centre, the hotel stock is excellent and accommodation is close to the convention centre, which is on the waterfront with beautiful views and it offers good value for money.

The survey was completed by almost 1,000 event organisers and the destinations with the best hotels for large meetings are as follows:

photo of Orlando, Florida
  1. Orlando
  2. San Diego
  3. Las Vegas
  4. Chicago
  5. Seattle
  6. Vancouver
  7. Indy
  8. San Antonio
  9. Houston
  10. Toronto

This is based on:

•  Proximity of hotels to the convention centre
•  Rational convention rates
•  Close coordination between the convention bureau and hotels
•  Making sure adequate room blocks are available
•  Attractively furnished meeting rooms

The top 10 easiest destinations to fly to:

Photo of Chicago
  1. Chicago
  2. New York
  3. Washington
  4. Atlanta
  5. Las Vegas
  6. Orlando
  7. Los Angeles
  8. Dallas
  9. San Francisco
  10. Boston

Top 10 cities that feel “safest”:

Photo of Vancouver
  1. Vancouver
  2. Salt Lake
  3. Montreal
  4. Toronto
  5. San Diego
  6. Nashville
  7. Minneapolis
  8. San Antonio
  9. Phoenix
  10. Austin

5 tips to consider when you’re planning an event in North America:

  • Think about transfer time to the destination, as well as the flight time, compare this with the length of stay and make sure everything is in proportion. No-one will thank you for a flight, followed by a lengthy transfer, which results in limited time at the destination. Also look at whether the transfer is by coach, train, boat or taxi and think about what the possible problems are – then try to pre-empt them.
  • Check the nationalities of the attendees and what passport they travel on. Make sure that any visas or visa waivers are organised well in advance – you don’t want people dropping out because they are unable to enter the country.
  • Speak to the Conference Bureau – a good conference bureau will help with contacts at Convention Centres and hotels, give you suggestions for off-site dinners, recommend DMCs and can assist with site visits.
  • Check the rates, as pricing is structured differently in North America. The meeting space is allocated depending on the quantity of bedrooms and is included in the bedroom rate, but syndicate rooms will be chargeable. Usually breakfast, dinner, lunches and breaks are priced separately and there will be a minimum food and beverage spend.
  • Rates are usually quoted excluding tax and the rates may be different on different items eg bedrooms, meeting rooms, food and beverage etc. The local tax and state tax vary, depending on the destination and they will also add a gratuity charge which is taxable. There can be a tourist tax per night or for the whole stay. A rate that initially looks great can be less attractive once the taxes are added.

For more information about venue finding and planning an event in North America, contact enquiries@edgevenues.com